How to Hire Remote Employees
Now that you’ve found your remote employees, it’s time to onboard them. For any new hire – whether remote or not – onboarding should include various administrative tasks and compliance-related items including the completion of screening and new-hire forms.
Onboarding requires multiple stakeholders and various tasks that typically start with setting up payroll, ordering office equipment and supplies and gaining access to the network for starters. Let’s not forget to help acclimate your new hire so they feel as great about joining your company after their first week on the job as they did when accepting the job.
Socialization activities could include a video greeting from the team, an employee directory and a first-week meeting schedule. If you’re onboarding a remote employee, it’s even more critical to have an anytime, anywhere, any-device-accessible process that’s fully compliant for the new hire to have a great onboarding experience. Research shows that new hires who have a poor onboarding experience are much more likely to walk, leaving you with a no hire.
Here are our key considerations when onboarding a remote worker:
1. Automate new hire forms
Go paperless by making the shift to digital! Mailing forms to your new hire to review, sign, and send back should be a thing of the past.
2. Standardize the onboarding process
Make the process scalable and ensure no step is missed. Consistency is key when it comes to repeatability and efficiency.
3. Ensure timely compliance … always
Don’t risk your remote employees’ sensitive information with unsecured transmittal or storage practices. Remote workers should be able to log into a secure, password-enabled site to upload and store their documents.
NOTE: On March 20, 2020, the Department of Homeland Security (DHS) announced flexible form I-9 compliance options during the unexpected COVID-19 pandemic. At Click Boarding, we’ve been working with our I-9 partners to advance our eligibility verification capabilities. You can rest assured that our modern platform will enable your team to adhere to these new compliance standards. Learn more >>
4. Automate onboarding tasks
Check off tasks more expediently through automation. No matter where the task owners or new hires are located, anyone permissioned has visibility into what’s complete and can take action on what’s not.
5. Convenience: mobile and cloud-based
Because your new hires and employees expect to be kept up to date, a mobile-first, cloud-based onboarding solution is key. It allows you to connect with them and provide virtually instant news and updates.
6. Delight new hires
Introduce fun, branded content. Something engaging for the team could be creating a video greeting for the new hire using a smartphone, a “why it’s great to work for the company” recording or introducing each team member stating what they do on-screen. Discover other great ideas >>
The Click Difference: Raising the Bar in a Remote World
Companies recognize the demand for a more flexible and remote team structure; it’s why choosing the right onboarding technology partner is paramount. Your organization needs a solution that builds one-of-a-kind experiences for full-time, part-time, remote, contingent, freelance and gig workers. With Click’s remote onboarding, you get all of these valuable benefits:
- Cloud-based – A dedicated platform that offers secure, personalized access to sensitive information.
- Configurable & Engaging – Easily construct workflows and custom messages to keep employees informed and up to date.
- Mobile-first – Securely and seamlessly connect with employees on any device.
- Compliant – Access an extensive library of compliant forms or develop your own.
Want to learn more about onboarding your remote workers? We’d love to chat.
Click Boarding offers a modern onboarding platform that energizes HR and new hires by blending employee engagement, forms and digital process workflow and unified data integrations into smooth, flexible and compliant solutions. Delivering a day one smile on every new hire’s face.